Instructions for the online Workshop proposal Submission System

Click here to download these instructions.

Click here to access Workshop submission system (deadline May 13th, 2019)

Workshop submission for the 2019 COMP Annual Scientific Meeting (ASM) is web-based.  The system will be open for workshop submission until May 13th 2019 (11:59 pm Eastern Time).  Prior to beginning the workshop submission, please review the information below.

Workshop Submission Process

All submitters must log into the COMP website.  If you are a COMP member, enter your email and password.  If you don’t have an account with COMP, please follow the instructions to create an account.

Attach Media: All graphs, images or multimedia elements for workshop submission details must be uploaded separately here.  Media submission limits are 3 files.

Submissions: Select the Add button; this will now bring you to the next window NEW WORKSHOP.  Please use upper and lower case when entering title. 

Submission Type

There is only one option for submission type.  Please select:

Workshop - Oral Presentation

  • Interactive 90 minute presentation.

Category

Please select the category or categories which best pertains to your Workshop.  You may select more than one category. Subject categories include: 

  • Big data, analytics
  • Brachytherapy
  • Imaging in Radiation Therapy
  • Medical Imaging
  • Quality and Safety
  • Radiation Dosimetry
  • Radiation Therapy Special Techniques
  • Radiation Treatment Planning
  • Other

Presenting and Contributing Authors

After entering the information of the presenting author, please select Add Author if there are any contributing authors.  The Contributing Author has the ability to modify any of the workshop information, including withdrawing the workshop or re-submitting a revised workshop document.

Workshop Submission Details:

Please note: As stated above, any media (figures, tables etc.) must be uploaded as separate files from the workshop details. Do not imbed figures into your text file!

Learning Objectives:
Workshop submissions require Learning Objectives.  Please include 2-4 bullet points, which will be included in the conference program available on the ASM website and mobile app.  They must be text only and may be cut and pasted from an existing word document.  To enable blind review, do not list any author names, institutions in the space provided. 

Workshop Details:
Additional supplementary information iabout the workshop proposal is mandatory for all Workshop submissions.  The workshop details should consist of clearly written text and up to 3 figures and/or tables.  Section headings are provided (Learning Objectives, Outline and Presentation Method, Audience Participation, and Expertise of Presenters in this Topic Area). Please paste text and upload any media directly into the appropriate sections as required. The maximum number of words for the long abstract text is 750. (For reference, this represents approximately one page of text). 

You must use the Insert Image button to link to the files you uploaded in the Attach Media section above.  You may enter up to 3 media files. Graphs, images or multimedia elements may not be pasted directly into the text box.  If you have neglected to upload these files earlier, you can select the Save and close button to return to this location.

Agreements

Author Verification Agreement (required)
The submitting author must agree to and select the following "Author Verification Agreement" statement button in the submission process:

By checking the box, you verify that each author to be listed on the submitted workshop has contributed to the content of the workshop and consented to the submission of the said workshop.

Conflict of Interest (required)
Any financial relationship with sponsoring companies or organizations about whose product or services that the Author(s) are reporting must be disclosed.  If such a financial arrangement exists, a disclosure statement must be entered in space provided after you check the box.

This policy should not discourage such support.  It is meant to allow members of the audience to form their own judgments about the presentation with the full disclosure of the facts.

Distribution Agreement (required)
The submitting author must agree to and select "Distribution Agreement" button in the submission process:

By checking this box, you verify that each author listed on the submitted workshop has agreed to permit the distribution of the workshop at the COMP ASM and/or via the COMP website and any other publication resulting from the ASM. Under this constraint, you also verify that all contributing authors will obtain or have obtained permission for the use of any copyrighted materials that may be presented at the COMP ASM for educational purposes from the appropriate copyright owner(s) and publisher(s).

Workshop Submission Details Agreement (optional)
The corresponding author can select to display the workshop details for public viewing or download from COMP website.

By checking this box, you verify that you wish to have your workshop submission details available to view or download from COMP website.

Preview and Submit
You will have the option to preview and submit your abstract, or save and close to continue later.  If there are any errors or omissions, a text box will notify you.  Once you are satisfied with your submission, you can select Finalize and submit. You will be sent a confirmation e-mail that your abstract has been submitted for review.

Withdrawal of Abstract Submission
At any time before the abstract submission deadline, any submissions may be edited, finalized, or removed from the website.

After the abstract submission deadline, requests for Withdrawal of an Abstract should be sent to gisele.kite@comp-ocpm.ca.